Challenges in Sourcing for Apparel and Textiles

The apparel and textile manufacturing industry is quite sizeable, where sourcing plays a vital role in the success of companies. However, sourcing, as a crucial area, comes with its fair share of challenges.

Although the entire process of apparel manufacturing is complex, most apparel manufacturers face a multitude of challenges when it comes to sourcing materials, labor, and other resources necessary to meet production targets.

However, these challenges can be overcome with certain solutions. For instance, considering the global supply chain complexities, textile companies in Asian countries started sourcing raw materials from other countries within the same region in 2019.

“85% of Asian countries’ textile imports came from other Asian countries in 2019, a substantial increase
from only 70% in the 2000s”, according to a study by the Department of Fashion & Apparel Studies,
University of Delaware. This resulted in an integrated and smooth regional supply chain in Asia.

This article will delve into the common challenges faced by apparel and textile manufacturers when sourcing materials and provide effective solutions to overcome them. By understanding these challenges and implementing the suggested solutions, manufacturers can optimize their sourcing processes and enhance their overall productivity and profitability.

1.  Finding Reliable Suppliers

Before we dive into the challenges, know that finding reliable suppliers is crucial for apparel and textile manufacturers. Reliable suppliers play a vital role in the success of manufacturers as they directly impact the quality, cost, and timeliness of production.

The apparel and textile industry is highly competitive, with a vast number of manufacturers vying for the best suppliers. However, the number of reliable suppliers who can meet the specific requirements of manufacturers may be limited. This scarcity of options makes it challenging to find reliable suppliers who align with the manufacturer's quality standards, price range, and production capacity.

Maintaining consistent quality is paramount for apparel and textile manufacturers to uphold their brand reputation. However, finding suppliers who consistently deliver materials of the desired quality can be difficult. Manufacturers must thoroughly assess potential suppliers' quality control processes, certifications, and track records to ensure they meet the required standards.


  • Extensive Supplier Research: Conduct thorough research to identify potential suppliers. Utilize online directories, trade shows, industry forums, and recommendations from trusted sources.
  • Supplier Evaluation: Develop a robust evaluation process to assess suppliers based on their track record, certifications, production capabilities, financial stability, and reputation in the industry.
  • Pilot Orders: Place small pilot orders with potential suppliers to assess their performance, product quality, and reliability before entering into long-term partnerships.

At Sourcei8, our reliable network consists of 100+ suppliers in key production hubs like India, Bangladesh, and Indonesia. We regularly audit the suppliers in our network to make sure our clients get the best-quality materials ready for production.

2.  Communication Barriers

Effective communication plays a vital role in ensuring smooth operations, streamlined processes, and successful outcomes. However, the industry faces numerous communication barriers that can impede progress and hinder collaboration among manufacturers, suppliers, and other stakeholders.

Communication barriers refer to factors that can hinder the flow of information, understanding, and effective communication between individuals or groups. These barriers can manifest in different forms, such as linguistic, cultural, technological, organizational, and psychological obstacles. In the apparel and textile manufacturing industry, these barriers can significantly impact productivity, quality, and overall business performance.


To overcome communication barriers, consider the following solutions:

  • Language Support: Utilize translation services or hire bilingual staff to bridge the language gap between manufacturers and suppliers.
  • Cultural Sensitivity: Develop cultural awareness and sensitivity within the organization to facilitate better understanding and communication with suppliers from different backgrounds.
  • Clear Documentation: Use concise and unambiguous documentation, including specifications, drawings, and instructions, to minimize misunderstandings and miscommunications.
  • Regular Communication: Establish clear channels of communication and maintain regular contact with suppliers to address any issues or concerns promptly.

3.  Shipping & Logistics Management

Apparel and textile manufacturers often source raw materials, components, and finished products from various countries around the world. This globalized supply chain introduces complexities such as customs regulations, trade compliance, transportation coordination, and language barriers. Coordinating the movement of goods across different regions can be a daunting task, requiring careful planning and efficient execution.

Additionally, managing inventory across multiple locations, tracking stock levels accurately, and aligning production with demand are constant challenges that require effective logistics management systems and robust inventory control practices.


To streamline shipping and logistics management, consider the following solutions:

  • Collaboration with Logistics Providers: Partner with experienced logistics providers who specialize in the apparel and textile industry. They can offer expertise in freight forwarding, customs clearance, and supply chain optimization.
  • Real-Time Tracking: Utilize technology-enabled tracking systems to monitor shipments in real-time, allowing for better visibility and proactive management of any delays or disruptions.
  • Optimized Shipping Methods: Evaluate different shipping methods, such as air freight, sea freight, or a combination of both, to find the most cost-effective and efficient options for specific sourcing needs.
  • Risk Management: Develop contingency plans and risk mitigation strategies to address potential shipping delays, port congestion, natural disasters, or geopolitical challenges.

4.  Compliance Assurance

It is one of the biggest technical constraints when a company begins its sourcing project. Brands require compliance related to labor standards, environmental sustainability, and product safety. Failure to these can lead to reputation and legal issues for brands.

Compliance with regulations and industry standards is essential in the apparel and textile industry. However, ensuring compliance across the supply chain can be complex and time-consuming.

Compliance assurance is undeniably a significant challenge for apparel and textile manufacturers. With increasing consumer demand for ethically sourced and sustainable products, the industry faces rigorous compliance requirements and stringent regulations.


To ensure compliance, implement the following strategies:

  • Supplier Audits: Conduct regular audits to ensure suppliers meet compliance requirements, including labor standards, environmental regulations, and product safety.
  • Supply Chain Transparency: Implement systems to track and trace the origin of raw materials, ensuring transparency and accountability throughout the supply chain.
  • Documentation and Record-Keeping: Maintain comprehensive records of compliance documentation, including certifications, test reports, and supplier agreements.
  • Collaboration with Compliance Experts: Seek guidance from compliance experts or consultants who specialize in the apparel and textile industry to stay updated on regulatory changes and best practices.

The expert team at Sourcei8 helps ensure compliance for textile and apparel manufacturers. All our supply partners are audited and checked regularly for compliance. In fact, we propose only those suppliers who meet these requirements in the first place, taking away all the hassle for brands.

5.  Low MOQ Management (Minimum order quantity)

Traditionally, MOQs have been set at higher levels, allowing manufacturers to maximize production efficiency and minimize costs. However, as consumer preferences and market dynamics evolve, there is an increasing demand for lower MOQs. While low MOQs bring significant benefits, they also pose unique challenges for apparel and textile manufacturers.

Managing low minimum order quantities can be a challenge for apparel and textile manufacturers, especially when dealing with large suppliers who have strict MOQ requirements. Low MOQ management has become a critical aspect of the industry, and manufacturers must find innovative ways to address this issue in order to stay ahead of the competition.


To overcome the challenges of low MOQ management, consider the following solutions:

  • Supplier Negotiations: Engage in open and transparent negotiations with suppliers to discuss MOQ requirements. Explore the possibility of flexible agreements or phased production to meet lower quantity demands.
  • Consolidation of Orders: Collaborate with other manufacturers or industry partners to consolidate orders and meet suppliers' MOQ requirements collectively.
  • Supplier Diversification: Identify and engage with smaller suppliers who are more willing to accommodate lower MOQs. This diversification can provide more options and flexibility in sourcing.
  • Forecasting and Planning: Improve demand forecasting and production planning to optimize material usage and reduce excess inventory, enabling manufacturers to meet MOQs more effectively.

6.  Supplier Relationship Management

In the highly competitive world of textile and apparel manufacturing, the importance of supplier relationship management (SRM) cannot be overstated. The success of apparel manufacturers heavily relies on their ability to build strong and collaborative partnerships with suppliers. However, it can be challenging to establish effective supplier relationship management practices.


To enhance supplier relationship management, consider the following strategies:

  • Clear Expectations and Communication: Clearly communicate expectations, requirements, and performance metrics to suppliers. Establish open lines of communication to address any issues or concerns promptly.
  • Supplier Collaboration: Foster strong relationships with suppliers through open communication, regular meetings, and performance reviews. Collaboration can help build trust and improve supplier reliability.
  • Mutually Beneficial Partnerships: Foster partnerships based on mutual trust, respect, and shared goals. Collaborate with suppliers to identify areas for improvement, cost reduction, and process optimization.
  • Regular Performance Evaluation: Conduct periodic performance evaluations of suppliers based on predefined metrics. Recognize and reward suppliers who consistently meet or exceed expectations.
  • Supplier Development Programs: Offer support and training programs to help suppliers enhance their capabilities, quality standards, and compliance adherence.

Sourcei8 can help you create, implement, and monitor all the above-mentioned strategies. Our on-ground team will provide end-to-end support in managing everything from orders, and supply, to production scheduling, execution, and final delivery. By fostering effective communication, trust, and collaboration with suppliers, manufacturers can gain a competitive edge in the industry. Strong supplier relationships lead to improved product quality, on-time delivery, cost savings, and innovation.

7.  Price Fluctuations

The apparel and textile industry is a dynamic sector influenced by various factors, including consumer demand, fashion trends, and global market conditions. Price fluctuations in the apparel and textile industry are primarily driven by factors such as changes in the cost of raw materials, labor expenses, transportation costs, currency exchange rates, and global market dynamics.

Fluctuations in the price of key inputs like cotton, synthetic fibers, dyes, and chemicals can have a substantial impact on the overall cost of production for manufacturers. Additionally, changes in global trade policies, tariffs, and political instability can contribute to price volatility, making it challenging for apparel and textile manufacturers to predict and manage their costs effectively.


To manage price fluctuations effectively, consider the below-mentioned strategies:

  • Market Research and Analysis: Stay updated on market trends and anticipate potential price fluctuations by conducting thorough research and analysis of raw material markets.
  • Long-Term Contracts: Negotiate long-term contracts with suppliers to lock in favorable pricing and mitigate the impact of short-term price fluctuations.
  • Alternative Material Sourcing: Explore alternative materials or suppliers to diversify sourcing options and minimize reliance on a single source that may be subject to volatile price changes.
  • Cost Optimization: Continuously evaluate and optimize production processes to reduce waste, improve efficiency, and lower overall costs. This cost optimization can help offset the impact of price fluctuations.

To Conclude

Sourcing is the backbone of the apparel and textile industry. It involves finding the right suppliers who can provide high-quality materials at competitive prices. Efficient sourcing ensures that manufacturers have a steady supply of raw materials, which is essential for meeting production demands and maintaining product quality.

By building strong relationships with reliable suppliers, implementing ethical and sustainable sourcing practices, managing costs strategically, developing resilient supply chains, and implementing quality assurance measures, manufacturers can overcome these challenges and ensure a smooth sourcing process. It is also essential for manufacturers to stay informed about industry trends and best practices, as well as to adapt to the evolving market demands.

Looking for comprehensive solutions to overcome your apparel sourcing challenges? Look no further! Sourcei8 is here to help you. We offer end-to-end sourcing services that encompass every stage, from supply chain management to execution and final delivery. Our team of experts is dedicated to providing tailored solutions to meet your specific needs and ensure a seamless sourcing process.

With our extensive network of trusted suppliers, we can help you navigate the complexities of global sourcing, source high-quality materials at competitive prices, and maintain ethical and sustainable practices throughout your supply chain.

Don't let sourcing challenges hinder your success. Partner with Sourcei8 and experience a seamless
and efficient sourcing process that drives your business forward. Take the first step towards
optimizing your sourcing operations. Write us at or request a quote via this link